BORNEO MOTORS (SINGAPORE) PTE LTD (“BMS”) IS A SUBSIDIARY OF INCHCAPE PLC. BMS IS THE AUTHORISED DISTRIBUTOR IN SINGAPORE FOR TOYOTA, LEXUS AND HINO VEHICLES.
This policy outlines our obligations and practices in the handling of the Personal Data we collect and hold about our customers, prospects, vendors, suppliers, partners, and all others who come into contact with us and our related companies, across all touch points of our business operations, including those seeking employment with us and applies to BMS and any other affiliated companies.
WHAT IS PERSONAL DATA?
Personal data (“Personal Data”) refers to all and any information relating to you obtained by us in the course of and as a result of the provision of any products and services by us to you. Such Personal Data collected, used and disclosed to us will include a variety of information such as your name, mailing address, telephone number(s), personal email address, NRIC number, your images taken by us and any other information which you may have provided in any form to us.
PURPOSE FOR COLLECTION
Generally, we collect Personal Data from customers, prospective customers, suppliers etc. for purposes relating to the products and services we offer or require, or in assessing your suitability for employment with us. These purposes include, but are not limited to:
We may for these purposes, contact you via mail (including electronic mail), telephone, SMS or other communication (text or image) applications for mobile devices, and facsimile.
HOW DOES BMS COLLECT PERSONAL DATA?
Where possible, we will collect your Personal Data directly from you and secure the relevant consent from you. This may take place in a number of ways, such as:
Our websites may also offer interactive facilities where personal data may also be collected, such as:
In providing you with a product or service, we may sometimes need to disclose your Personal Data to others. It is generally not our policy to disclose your Personal Data to external organisations unless we have your consent and/or are required to disclose your Personal Data as required in the normal course and scope of our business in the provision of our services to you, and/or for contractual, legal and regulatory requirements. Some examples of the types of external organisations we may need to disclose information to in the course of providing a product or service are:
Those external organisations are not authorised by us to use your Personal Data for anything other than the purpose(s) for which we supplied that information to them. Some of our information technology service providers are located overseas and, as a result, Personal Data collected and held by us may be transferred overseas in accordance with the requirements of the PDPA.
Unless otherwise required or permitted by law, we will only disclose your Personal Data with your consent (implied or expressed), and we will also take reasonable steps to ensure the external organisation to whom we have disclosed your information are also legally bound to protect the privacy of your Personal Data.
From time to time, we may contact you via mail, electronic-mail, telephone (call or SMS-Text) or facsimile, to inform about our products and services, or about special offers and promotions that we think may be of interest to you. You can let us know at any time if you no longer wish to receive marketing material (by contacting us at the details below) and we will remove your details from our direct marketing database.
We will not disclose your Personal Data to external organisations outside Inchcape plc and its related companies for the purposes of allowing them to directly market their products and services unless expressly authorised by you.
DO NOT CALL REGISTRY
The Do Not Call (DNC) Registry prohibits the sending of unsolicited telemarketing messages (“specified messages”) to Singapore telephone numbers through voice calls, text or fax messages registered on the DNC Registers unless the organisation sending the messages have the user’s/subscriber’s clear and unambiguous consent in written or other accessible forms.
In compliance with the DNC Registry provisions, BMS will not send specified messages to telephone or facsimile numbers that appear on the DNC Registry unless the user/subscriber has given us clear and unambiguous consent to do so.
If you have given us such consent, we may continue to send you specified messages until you advise us in writing (contact details below) that you wish to withdraw the consent.
BMS will continue to contact you at the telephone or facsimile number/s you have provided us in the limited circumstances allowed under the DNC Registry even if these telephone or facsimile number/s are registered with the DNC. You may, however, advise us in writing should you wish not to be contacted by us at your telephone or facsimile number(s) for any given purpose or all purposes.
Please be informed that we will still contact you via the most effective and efficient mode where required by law.
WITHDRAWAL OF CONSENT
Should you wish to withdraw your consent for us to send you sales and marketing information via a specific mode or all modes of communications (e.g., mail, email, telephone calls, SMS-Text), please notify us in writing to our Data Protection Officer (“DPO”). We may require up to 2 weeks, upon receipt of your request, for your request to take effect.
Whilst we respect your decision to withhold and/or withdraw your consent, please be informed that should we not have the appropriate consent to contact you in the mode we may develop for the sales and marketing information, customer care support and all other purposes for our customers, we may not be able to provide you the full extent of our personalised and comprehensive customer experience designed to serve you – e.g., invitation to BMS events, special privileges and offers, or vehicle service reminders, among others.
ENSURING PERSONAL DATA IS UP-TO-DATE
We rely on the Personal Data we hold in conducting our business. Therefore, it is very important that the Personal Data we hold is accurate, complete and up-to-date.
We will do our best to ensure that the Personal Data we hold is accurate, complete and up-to-date whenever we collect or use it. This means that from time to time, we may ask you to update us if there are any changes to your Personal Data. If you find that the Personal Data we hold about you is incorrect, please contact us immediately in writing to our DPO and we will update it.
ACCESS TO PERSONAL DATA BY INDIVIDUALS
You can access most of the Personal Data we hold about you by contacting us formally in writing to our Data Privacy Officer.
We may charge an access fee to cover the reasonable cost of retrieving the information and providing it to you.
Access to Personal Data may be refused in a number of circumstances, such as where the Personal Data relates to any anticipated legal proceedings, the request for access is frivolous or vexatious or any other restrictions in the PDPA. If we deny or restrict your access, we will provide reasons as required by applicable laws.
SECURITY OF PERSONAL DATA
Security of Personal Data is very important to us and we take all reasonable precautions and care to protect your Personal Data from misuse, loss, unauthorised access, modification or disclosure.
Some of the ways we protect Personal Data include:
We will retain your Personal Data for a reasonable period for the purposes as cited herein or as required by law.
COOKIES: PRIVACY AND OUR WEBSITES
When visiting our sites, you will not be required to provide us with any Personal Data unless you request information about our product or service, respond to a contest or promotion and/or provide a feedback. In which case, we will ask you to provide contact details along with other information required to respond to your request or allow you to enter the contest or promotion.
The Personal Data and information provided may also be retained for product planning purposes, and we may use your Personal Data to contact you for direct marketing purposes where your consent was given.
IF YOU SEND US AN EMAIL
If you send us an email containing your Personal Data, we will take reasonable steps to ensure the confidentiality of that information. The content of emails is sometimes monitored by our internet host for maintenance and fault detection purposes. We may also monitor email for legal compliance purposes.
Although we take steps to protect Personal data and information sent by e-mail, e-mail is not a secure method of communication and if you are concerned about sending your Personal Data to us in this manner you may prefer to contact us by any of the other means set out below.
If you believe that the privacy of your Personal Data has been compromised, please contact us immediately and we will take the relevant steps to address your concerns.
THIRD PARTY WEBSITES
Our website may contain links to other websites which are owned or operated by third parties independent of BMS, including websites owned or operated by BMS dealers and/or by our service providers. Those websites should contain their own privacy statements and their owners or operators are responsible for informing you about their security and privacy practices. BMS will not be responsible for the privacy policies and practices of other websites even if you access them using links from our websites and recommend that you check the policy of each site you visit and contact its owner or operator if you have any concerns or questions. In addition, if you are linked to our websites from a third-party website, BMS cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
RIGHT TO AMEND OUR ONLINE PRIVACY STATEMENT
CONTACTING OUR DATA PROTECTION OFFICER